The Outlook blog - everything about Microsoft Outlook http://the-outlook.com This is just another Outlook blog - but this is also one to watch! Mon, 25 Jul 2011 10:55:44 +0000 en hourly 1 http://wordpress.org/?v=3.1.1 How to Setup Gmail POP3 Account in Outlook? http://the-outlook.com/how-to-setup-gmail-pop3-account-in-outlook/2011/07/25.html http://the-outlook.com/how-to-setup-gmail-pop3-account-in-outlook/2011/07/25.html#comments Mon, 25 Jul 2011 10:53:30 +0000 szymon http://the-outlook.com/?p=24 If you use Outlook email account wizard to setup your Gmail account, it will automatically configure it as IMAP. Scores of users, however, does not take a fancy to IMAP protocol as it is slow and somehow incompatible with Outlook – sometimes it takes long minutes for your email to synchronize between Gmail and Outlook. Click here to compare IMAP and POP3.

POP3 is faster than IMAP but allows you to download messages from Gmail account only by one machine. Setting up POP3 Gmail account can be either quite difficult or easy because it can be done in two ways. One way is manual – the only way Outlook offers. The easier way requires only using a simple free tool called CodeTwo Outlook AutoConfig which, as the name suggests, will configure POP3 email account in Outlook automatically. Take a look at the vid below for details:

]]> http://the-outlook.com/how-to-setup-gmail-pop3-account-in-outlook/2011/07/25.html/feed 0 Outlook 2010 not marking emails as read http://the-outlook.com/outlook-2010-not-marking-emails-as-read/2011/06/21.html http://the-outlook.com/outlook-2010-not-marking-emails-as-read/2011/06/21.html#comments Tue, 21 Jun 2011 11:46:40 +0000 szymon http://the-outlook.com/?p=20 We get used to Microsoft Outlook 2010 default setup to automatically mark items as read after a while. But sometimes (noone knows why and when) it stops doing it and you have a lot of unread items in your inbox even though you have opened them many times. But don’t go through the roof – you can quickly remedy this situation.

  1. To change it, go to Backstage view by clicking File in the top left corner in Outlook.
  2. Click Options and the Outlook options window will pop up.
  3. Select Mail and then click Reading pane.
  4. Check the box Mark items as read when viewed in the reading pane and setup time to 0 seconds.
  5. Click Ok and that is all.

If you have Outlook 2007, this Outlook Geek article will solve your issue.

]]> http://the-outlook.com/outlook-2010-not-marking-emails-as-read/2011/06/21.html/feed 0 Do we really need Outlook calendars? http://the-outlook.com/do-we-really-need-outlook-calendars/2011/06/08.html http://the-outlook.com/do-we-really-need-outlook-calendars/2011/06/08.html#comments Wed, 08 Jun 2011 08:43:48 +0000 szymon http://the-outlook.com/?p=11 I remeber when I was 10 and got my first appointments book as a birthday gift from my uncle. It had a leather cover and was almost 300 pages long. I thought it is the greatest gift I could ever get. Of course it ended up on the bookshelf and had been acting as a dust collector for the rest of its days because, besides adding entires like “Mom’s birthday”, I had no other appointments to enter. I was 10 for God’s sake!

Since then I had been prejudiced against any office calendars until I first discovered an Outlook calendar. It was quite a thing since it was the first editable computer calendar I saw and it looked really impressive to me. I thought it comes in handy to enter your appointments there and let it alert you whenever any entery is almost due. But.. yet.. I still had no appointments and meetings to enter and I dropped it.

Outlook calendar, however, does not have to be used only for birthdays, holidays, meetings and stuff like do that. For people who live in Outlook – so those guys who use it every single day and have it opened all the time – a calendar option is a blessing, because you can use it as a do-to list.

When I started working in a big company and had to manage a small group of people I suddenly realized I cannot keep everything in my head any longer. There are too many things to remember. And why should I remember them in the 21st century? Huh? Computers can do it for me as well.

Use Outlook calendars as your second brain. Enter all things you have to remember to your calendar and let Outlook remind you about them. If you feel like it is popping up too many alerts at a time, you can snooze some of the appointments for a week or longer. Your mind is free and you can start working on something more productive and creative than just thinking of things you might have forgotten.

If you use a third party software to share your Outlook calendar with others, you can create an amazing teamwork possibilites for your business.

]]> http://the-outlook.com/do-we-really-need-outlook-calendars/2011/06/08.html/feed 0 Sharing Outlook with others – why was it so difficult before? http://the-outlook.com/sharing-outlook-with-others-why-was-it-so-difficult-before/2011/06/01.html http://the-outlook.com/sharing-outlook-with-others-why-was-it-so-difficult-before/2011/06/01.html#comments Wed, 01 Jun 2011 10:40:40 +0000 szymon http://the-outlook.com/?p=7 Microsft Outlook was created long ago before many countries had had any internet access at all. But neither then nor today have Microsft geeks thought of introducing a feature that would allow Outlook users to synchronize Outlook data with each other. Well, of course they hit up on an idea how to do it – its called Exchange Server today – but this idea costs as much as a compact car and small or medium companies can hardly ever afford it.

It took a long time until third-party companies found out how to fill in the gap Microsoft has left and how to tap into Microsoft Outlook sharing capabilities to sync Outlook between 2 or more machines in real time. Today there are plenty of solutions that would do it. They’re either in a SaaS model (Software as a Service) or in a  CAL model (Client Access License). The latter is probably much preferred by customers as usually it is a one-off license that has not to be renewed annually. In other words, you buy this program and you can use it as long as your grey beard reaches the floor.

I’ve done some research and found out that and old-school Slipstick website is probably one of the most popular ones as far as Outlook-related topics are concerned. You can find there various error solutions, advice and tricks on how to improve your Outlook performance and how to share Outlook with other users without Exchange Server. Learn more on Slipstick.

]]> http://the-outlook.com/sharing-outlook-with-others-why-was-it-so-difficult-before/2011/06/01.html/feed 0 Hello world! The Outlook blog has landed. http://the-outlook.com/hello-world/2011/04/18.html http://the-outlook.com/hello-world/2011/04/18.html#comments Mon, 18 Apr 2011 09:43:02 +0000 admin http://the-outlook.com/?p=1 Hi there,

Since this is the first post on this blog, it’s good to mention what are my intentions. I’m definitely not going to rule the world of bloggers with my posts but I hope to bring good winds to those using Microsoft Outlook and looking for some help or tips & tricks on using this software.

Since Outlook is something I’ve been literally living in for years, I believe my knowledge and experience may be somehow useful for you.

Have a great day.

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