Jun 11
8
Do we really need Outlook calendars?
I remeber when I was 10 and got my first appointments book as a birthday gift from my uncle. It had a leather cover and was almost 300 pages long. I thought it is the greatest gift I could ever get. Of course it ended up on the bookshelf and had been acting as a dust collector for the rest of its days because, besides adding entires like “Mom’s birthday”, I had no other appointments to enter. I was 10 for God’s sake!
Since then I had been prejudiced against any office calendars until I first discovered an Outlook calendar. It was quite a thing since it was the first editable computer calendar I saw and it looked really impressive to me. I thought it comes in handy to enter your appointments there and let it alert you whenever any entery is almost due. But.. yet.. I still had no appointments and meetings to enter and I dropped it.
Outlook calendar, however, does not have to be used only for birthdays, holidays, meetings and stuff like do that. For people who live in Outlook – so those guys who use it every single day and have it opened all the time – a calendar option is a blessing, because you can use it as a do-to list.
When I started working in a big company and had to manage a small group of people I suddenly realized I cannot keep everything in my head any longer. There are too many things to remember. And why should I remember them in the 21st century? Huh? Computers can do it for me as well.
Use Outlook calendars as your second brain. Enter all things you have to remember to your calendar and let Outlook remind you about them. If you feel like it is popping up too many alerts at a time, you can snooze some of the appointments for a week or longer. Your mind is free and you can start working on something more productive and creative than just thinking of things you might have forgotten.
If you use a third party software to share your Outlook calendar with others, you can create an amazing teamwork possibilites for your business.